Part-Time Administrative Assistant
The Holland Basham Team
Established in Omaha in 1989, Holland Basham Architects (HBA) has been planning and designing dynamic environments ever since, with a mission of creating spaces for communities to thrive, enhancing the quality of life for all. The company has grown to over 80 employees in three office locations. As an employer, we are dedicated to hiring remarkable talent. Through our core value of Evolving Spirit, we challenge ourselves each day to ensure we maintain a passion for our work and remain dedicated to the growth of our people.
Each member of our team is valued, with our support staff of Accounting, Marketing, and Human Resources being critical to the day-to-day functions needed to support our overall design impact. The part-time administrative assistant role is a great fit for someone who enjoys supporting a team and is eager to contribute to a creative, people-centered workplace.
Position Summary
As part of our dedicated support team, this role plays a key part in creating a welcoming and well-organized office environment—one that reflects the same level of care and creativity we bring to our design work. Responsibilities include:
- Welcoming clients, consultants, and guests to the office and ensuring they have a positive experience from the moment they arrive.
- Providing essential administrative support, including answering phones, booking travel, preparing documents using Microsoft Word, Excel, and internal systems, and sorting and distributing incoming mail and packages.
- Monitoring office and breakroom supplies and placing orders to keep everything running smoothly.
- Coordinating service requests for office equipment and building maintenance to ensure a functional and comfortable work environment.
- Assisting with the planning and coordination of office lunches, team activities, and vendor-hosted lunch & learn events.
Qualifications
- A high school diploma or equivalent educational background.
- Availability during our core business hours, ideally 9:00 AM – 3:00 PM, Monday through Thursday. We offer some flexibility to fit the right candidate’s schedule.
- Strong interpersonal skills and a natural ability to provide excellent customer service.
- Clear and confident communication skills—both written and verbal.
- Great organizational habits and strong attention to detail.
- Experience with Microsoft Office, particularly Outlook, Word, and Excel.
